Annual ROC Filing for Company
All companies incorporated in India are required to file certain documents with the Registrar of Companies every year. Failure to comply with the regulations could result in penalties and fines for the Officers or the Company or Directors. Hence, it is important for Management personnel of a company to be aware of all the necessary compliances for the company and comply on time. In this article, we look at documents that must be filed with the ROC every year by a company.
Form MGT-7 – Annual Return
Form MGT-7 is the annual return of the company containing information about the company at the close of a financial year. The main information contained in the annual return or Form MGT-7 is:
- Details of registered office of the company, principal business activities, particulars of its holding, subsidiary and associate companies;
- Share, debentures and other securities and shareholding pattern;
- Members and debenture-holders along with changes therein since the close of the previous financial year;
- Promoters, directors, key managerial personnel along with changes therein since the close of the previous financial year;
- Meetings of members or a class thereof, Board and its various committees along with attendance details;
- Renumeration of Directors and key managerial personnel;
- Penalty or punishment imposed on the company, its Directors or Officers and details of compounding of offences and appeals made against such penalty or punishment;
- Matters relating to certification of compliances, disclosures as may be prescribed;
- Shareholding pattern of the company; and such other matters as required in the form.
Form AOC-4 – Financial Statements & Other Documents
All companies are required to file its financial statements and mandatory attachments using Form AOC-4 each year. In case the financial statements of the company are not adopted in an Annual General Meeting then un-adopted financial statements should be filed within 30 days of date of AGM (due date of AGM if AGM not held or extended due date if any). If financial statements are adopted by the company, then the adopted financial statements must be filed within 30 days of the AGM (actual or adjourned whichever is applicable). In case company needs to revise the financial statement or Board’s report, then revised financial statements can also be filed using Form AOC-4.